The newly created Chief Administrative Officer (CAO) will be reporting to the Executive Director & CFO. The CAO will provide support to BRI leadership and Board of Directors, as key to BRI’s future success in finding a cure to autoimmune disease. Responsible for the oversight of a number of administrative support functions of the institution, to include:
• Keeps the organizations mission and values at the forefront of decision-making and actions.
• Participates in long-range strategic planning activities pertaining to the administrative support of scientific initiatives.
• Ensure effective integration and efficient operations across parts of the organization in support of the organization’s mission.
• This job requires management skills including; budgeting expertise, tactical decision making, directing staff, handling performance evaluations, adjusting salaries, attracting and retaining great employees, and the promotion of team work.
• Oversee the functions of the Finance & Accounting, Human Resources, Facilities & Safety and Grants & Contracts departments and supervision of four key administrative leaders within these departments. Frequent interactions with these individuals to participate in developing strategies and goals, participating in project teams for new or improved initiatives, problem-solving and conducting research towards best practices as needed. (30%)
• Create annual budgets for and track performance to $7 million per annum. (15%)
• Provide weekly update briefings to upper management. (15%)
• Analyze the effectiveness of the institution’s internal controls over financial reporting. (10%)
• Work on special projects as assigned by the Executive Director & CFO. (10%)
• Participate in the monthly Administrative Leadership Team (ALT) meetings. (10%)
• Working independently or with a team, define standards, policies, procedures, measures and organizational enhancements. Participate in the monthly Policy Coordination Committee (PCC) meetings. (10%)
Specific job skills:
• Remain knowledgeable of industry trends and applicable regulations.
• Excellent communication, organizational and mentoring skills. Must be able to organize and present information to a variety of audiences.
• Ability to work on complex problems of diverse cope in which analysis of situations or data requires an in-depth evaluation of numerous factors.
• Ability to develop and administer budgets, schedule and performance measures.
• Excellent analytical and strong problem solving skills.
• Ability to perform management and development of direct reports, including performance evaluation, goal setting and career development mentoring.
• Motivated by continuous growth and development mindset.
• Experience managing multiple overlapping projects, independently with minimal supervision.
• Possesses the ability to inspire motivation and engages with others in a team process to solve problems.
• Excellent interpersonal skills.
Advanced degree required and 10 years minimum related experience in managing operational functions of an academic/research institution. Must have demonstrated project management and coordination in a scientific environment. Knowledge of NIH grants & related compliance requirements, EEO & AAP requirements, OSHA requirements, and Indirect & Fringe rate negotiation processes preferred.