Clinical Research Administrative Assistant II

The Clinical Research Program at the Benaroya Research Institute at Virginia Mason (BRI) is committed to giving patients access to clinical trials.  Working with clinicians at Virginia Mason Franciscan Health (VMFH), the Clinical Research Program at BRI differentiates itself by focusing on patient-centered research.  BRI is an independent, non-profit organization with a culture based on the values of collaboration, respect, innovation and inquiry.  Team members work together to support patients and clinicians with the goal of better outcomes for all.

Visit BenaroyaResearch.org or follow BRI’s Autoimmune Life Blog, Facebook, Instagram, 
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The Administrative Assistant II provides administrative support and independently coordinates projects within the CRP at Benaroya Research Institute. The CRP supports the implementation of clinical research studies at Virginia Mason Medical Center and the Benaroya Research Institute.

• Coordinate the start-up process for over 100 clinical studies annually, including prompt turnaround and follow up. Assure regulatory, financial, and operational reviews are complete and send notification when a study is ready to open
• Create, maintain, and manage tracking systems and data for a variety of processes and information for the Clinical Research Program, including study-specific annual conflict of interest and financial disclosures, updated staff credentials required to conduct clinical research, and training database for over 200 investigators and research staff
• Proactively identify new ways to improve current processes and utilize Software solutions, maximize productivity, and affect continuous improvement and efficiency within the program
• Generate reports, data summaries, and figures. Maintain, update, and disseminate summaries and listings of active and enrolling clinical studies and publications. Maintain CRP-related materials on public-facing website
• Work with the Contract Administrator to coordinate the execution of contracts and agreements related to clinical studies (over 175 annually), including obtaining signatures, communication with the external signatories, and uploading to central repository
• Coordinate complex meetings, video conferences, and conference calls. Prepare meeting agendas and minutes
• Develop and maintain onboarding tools and information, assist in onboarding new staff
• Point of contact for public facing email and phone numbers for CRP. Triage and direct calls and emails to appropriate contacts for follow up.
• Place orders for office, clinic (PPE), and lab supplies. Track equipment and assist staff with equipment needs
• Manage access for outside collaborators conducting research onsite, including assuring all institutional safety, regulatory, and training requirements are met and maintained
• Program, unit, and study-specific special projects as assigned
• Additional administrative duties including photocopying, scanning, mailing, and filing

• High school diploma or equivalent required, with some college course work preferred. 
• 1-3 years of relevant experience is required; within a scientific, biotech, or medical environment highly desirable
• Proficiency in MS Office required
• Experience with collaborative workspace platforms and database skills required
• Experience with SharePoint, Box, Google Workspace preferred
• Must be able to review, prepare, and proofread documents, while adhering to strict confidentiality requirements
• Excellent communication skills, attention to detail, problem solving, follow through, and organizational skills, with the ability to multi-task and work under deadlines

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.