Administrative Assistant I

The Administrative Assistant I position provides a variety of administrative duties to support the operations of our institute while working in a team of three for project completion. Provide coverage for each other as needed to ensure reception is constantly staffed to deliver opening, running, and closing Front Desk operations. Join a fun team of three to support BRI’s fulfilling mission.

The Admin Assistant position will be responsible for working onsite Mon - Friday; 8:00am - 4:30pm. 

• Ensures that the Administrative Services team are coordinating projects in a team approach, e.g., assist with communications in hand offs of projects to one another, reoccurring and ensuring the team are discussing and making decisions related to reception coverage for breaks/lunches and vacation
• Assisting the front desk by answering and direct incoming calls throughout the organization
• Greeting visitors, vendors, and guests in and out of our locked facility, including issuing temporary badges and providing parking validation as needed
• Provide office kitchen support by taking inventory and refilling coffee, tea, and kitchen supplies, as well as performing basic maintenance, weekly cleaning, and service calls as needed for coffee machines
• Sort and deliver mail, maintain paper and supplies, placing all company and employee supply orders, and receiving, unpacking, and organizing ordered items
• Work closely with the Facilities Department by distributing badges to new workforce members
• Provide services such as manage service calls, photocopying, assembling packets, stuffing envelopes, assist with special events, filing, data entry, word processing, spreadsheet creation and maintenance, creating announcements for upcoming seminars, and assisting with other department needs as directed by supervisor
• Orders, receives, replenishes and monitors inventory of office supplies at all BRI Main copy/work room locations.  This includes two off site BRI locations located at VM properties.
• Updates Kanban ordering system and places new office supply orders through the BRI purchasing system. Replenishment of office supplies includes copy paper for work rooms and in copy/printers daily. Tasks described are shared amongst the Front Desk Operations team  
• Provides Administrative support to the Communication Dept. and other admin teams when requested and assigned by Supervisor
• In a collaborative effort, supports the Accounting Dept. weekly with check payment mail processing
• Completes cubicle and office signage based on property space allocations and assignment
• In addition to supporting Front Desk operations, this position will be 50% mobile; Physical activity includes regular standing, walking, reaching, stooping, bending, kneeling, crouching, and some lifting up to 20lbs

• Minimum of one-year relevant office experience
• High school diploma or equivalent required, with some college course work preferred
• Requires excellent customer service skills, attention to detail, versatility, be a willing team player and also be able to work independently
• Understanding of how to operate photocopier, facsimile, or other office equipment

$21.69 to $30.14 per hour

• Medical, dental, vision insurance
• Flexible spending accounts: health care, dependent care
• Short and long-term disability
• Life and AD&D insurance
• 403(b) retirement plan with matching funds after one year of employment
• PTO: 13 holidays, three weeks of vacation and two weeks of sick leave per year
• Employee assistance program
• Educational assistance program
• Subsidized ORCA pass
• Wellness benefits
• Voluntary benefits

Benaroya Research Institute (BRI) has a bold mission: To predict, prevent, reverse and cure immune system diseases, from autoimmune disease to cancer to COVID-19. We examine the immune system in both health and disease to understand how disorders start and how to rebalance the immune system back to health. Equipped with innovative tools and robust biorepositories, our team chips away at the biggest mysteries behind these conditions to work toward our vision of a healthy immune system for everyone. BRI is a world-renowned independent nonprofit research institute affiliated with Virginia Mason Franciscan Health and based in Seattle. We collaborate with clinicians to accelerate the path from innovative lab discoveries to life-changing patient care.

At BRI, each role is valued and an important contributor to our vision and mission. BRI is committed to a safe, caring and diverse workplace; as well as to taking action to further our commitment to foster inclusion, equity and belonging so employees feel comfortable bringing their full selves to work. Consider making a difference by joining our team. Because together, we are powering possibility.

To learn more, visit benaroyaresearch.org and connect with us on Facebook, Instagram, Threads,  LinkedIn, X and YouTube.

All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you need assistance completing the application process, please contact Human Resources at 206-342-6972 or email jobs@benaroyaresearch.org.